Accounting Functions:

• Prepares and analyzes quarterly property management financial statements and year-end working papers.
• This includes but not limited to ensuring tenants up to date with payments, monthly CAM schedules, lease review and analysis, rent rolls, tenant performance statements, and property by property ROI calculations.
• Preparation of monthly bank reconciliations of property management group and assisting with bank reconciliations of other companies where time permits.
• Preparation of HST returns for all companies within the Losani Group (not immediate).
• Assist the Chief Financial Officer with other financial reporting responsibilities outside the property management group.
• Other duties as assigned by Chief Financial Officer.

Property/ Asset Management Functions:

• Maintains property management filing system and manages renewals.
• Maintains financial integrity with respect to tenant billings and property management; specifically, adheres to lease agreements and maximizing profits.
• Maintains verbal and written communication with commercial and residential tenants and vendors on matters relating to property management.
• Processes lease applications for rental properties; responds to tenant inquiries and processes maintenance requests as required.
• Manages lease agreements and other documentation relating to commercial and residential tenants.
• Monitors rent collection for managed properties; analyzes general ledger accounts and prepares recovery schedules and income statements.
• Manages the maintenance of Losani’s inventory homes including but not limited to cleaning, landscaping, etc.
• Manage all aspects of assigned properties.
• Inspect and arrange maintenance to meet standards.
• Maintain a positive, productive relationship with tenants.
• Negotiate lease/contracts with contractors in a timely and reliable manner.
• Advertise and market vacant spaces to attract tenants.
• Collect receivable accounts and handle operating expenses.
• Develop and manage annual budgets by forecasting requirements and analyzing variances, data, and trends.
• Oversee and assess property performance.
• Accomplish financial goals and report periodically on financial performance
• Plan, schedule, and coordinate technical activities in the area of Property Management and Operations (eg. Monitor work requests, analyze job requirements, and determine the proper course of action, tools required, and labour needed.)
• Tenant co-ordination and Leasing, showing of Rental Units as needed, review and approve tenant rental application, prepare/negotiating Leases, co-ordinate trades to have units prepared for tenants as per Lease.Advertise vacancies, obtain referrals.
• Establish Rental rates via market trends, overhead costs.
• Maintain building systems including but not limited to HVAC, Security, Fire, Sprinkler, Elevator, Roof.
• Regular inspections of company assets, including vacant buildings and completing checklists as needed by management, insurance.
• Responsible for tenant move-outs / move-ins, tenant distain, default, and evictions.
• Co-ordinating and monitoring repairs on company vehicles, including MTO permits, safety standards, etc.
• Handling Fire Monitoring duties / Fire watches.
• Co-ordinating Tenant expansions and renovations.
• Diarizing repairs and reporting on maintenance related issues.
• Maintain co-ordination of landscaping and clean-up of vacant lots.
• Other duties as assigned by Chief Financial Officer.

Knowledge

• Post-secondary degree or diploma in Accounting.
• At least 3 years’ experience working in an accounting position and experience with property management.
• Full understanding of property management and its financial aspects
• In depth knowledge of rules and regulations surrounding property management
• Knowledge of Outlook, Microsoft Office and accounting software.

Skills

• Communication – both verbal and written.
• Organization.
• Time management.
• Analytical skills.
• Interpersonal.

Abilities

• Problem-solving.
• Attention to detail.
• Ability to read and interpret contracts.
• Maintain relationships with vendors, financial institutions and insurance companies.
• Build and maintain relationships with tenants.
• Work well under pressure and meet deadlines.
• Work with all levels of an organization.

To apply for this position, please email your resume and cover letter to careers@losanihomes.com

Job Responsibilities

1. Maintain the COO’s business calendar by arranging and managing appointments with direct input from the Executive Team members. Prepares agendas in advance as requested by the Executive Team.
2. Maintain records of the Executive Team’s written correspondence and ensure materials are in logical order and easily retrievable in both written and electronic formats.
3. Handle personal and confidential information
4. Receive and screen calls and messages for the COO as well as maintain records of the messages
5. Delegate and manage work tasks to employees and/or departments as requested by the COO.
6. Work with Senior Managers in absence of COO to ensure efficient operation of the office
7. Compile and prepare various reports for the COO’s use (requires analysis and comparison of data).
8. Record and maintain records of meeting minutes as required by the COO and draft action points for follow up
9. Ensure action points are completed by deadline dates
10. Ensure before each meeting the deliverables are prepared and submitted in proper format the day before each meeting
11. Prepare memos, letters, and policies as COO requires
12. Other duties as requested by the Executive Team

Knowledge, Skills, & Abilities

• Post-Secondary Diploma in Business Administration, or relevant discipline, required.
• Secondary School Diploma required.
• 5-7 years' experience in an Administrative role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Proven organizational and time management skills.
• Problem Solving.
• Communication.
• Dependable and ability to work independently.

To apply for this position, please email your resume and cover letter to careers@losanihomes.com